Assessors
Estimate of market value
"Market value of a property is an estimate of the price that it would sell for on the open market on the first day of January of the year of assessment. This is sometimes referred to as the "arms length transaction" or "willing buyer/willing seller" concept. To estimate the market value of your property, the Assessor generally uses three approaches.
The first approach is to find properties that are comparable to yours which have sold recently. Local conditions peculiar to your property are taken into consideration. The Assessor also uses sales ratio studies to determine the general level of assessment in a community in order to adjust for local conditions. This method is generally referred to as the MARKET APPROACH and is usually considered the most important in determining the value of residential property.
The second approach is the COST APPROACH and is an estimate of how many dollars at current labor and material prices it would take to replace your property with one similar to it . If the event improvement is not new, appropriate amounts for depreciation and obsolescence is deducted from replacement value. Value of the land is added to arrive at an estimate of the total property value
The INCOME APPROACH is the third method. It is used if your property produces income such as an apartment or office building. In that case, your property could be valued according to its ability to produce income under prudent management. In other words, the amount another investor would give for your property in order to gain its income. The income approach is the most complex of the three approaches because of the research, information and analysis necessary for an accurate estimate of value. This method requires thorough knowledge of local and national financial conditions, as well as any developmental trends in the area of the subject property being appraised since errors or inaccurate information can seriously affect the final estimate of value."
Difference between property zoning and classification
Property classification is determined by the primary use of the property. Ex: a "C" classification means the property is used for commercial purposes, "R"residential, "RR" rural residential, "A" agricultural, "I" industrial. Zoning for city corporations is determined by city government. Zoning for rural property is determined by Butler county planning and zoning.
Property values changes
"State law requires that all real property be reassessed every two years. The current law requires the reassessment to occur in odd numbered years. Changes in market value as indicated by research, sales ratio studies and analysis of local conditions as well as economic trends both in and outside the construction industry are used in determining your assessment. What is market value?
Market value of a property is an estimate of the price that it would sell for on the open market on the first day of January of the year of assessment. This is sometimes referred to as the ""arms length transaction"" or ""willing buyer/willing seller"" concept.
How does the Assessor estimate market value?
To estimate the market value of your property, the Assessor generally uses three approaches.
The first approach is to find properties that are comparable to yours which have sold recently. Local conditions peculiar to your property are taken into consideration. The Assessor also uses sales ratio studies to determine the general level of assessment in a community in order to adjust for local conditions. This method is generally referred to as the MARKET APPROACH and is usually considered the most important in determining the value of residential property.
The second approach is the COST APPROACH and is an estimate of how many dollars at current labor and material prices it would take to replace your property with one similar to it . If the event improvement is not new, appropriate amounts for depreciation and obsolescence is deducted from replacement value. Value of the land is added to arrive at an estimate of the total property value
The INCOME APPROACH is the third method. It is used if your property produces income such as an apartment or office building. In that case, your property could be valued according to its ability to produce income under prudent management. In other words, the amount another investor would give for your property in order to gain its income. The income approach is the most complex of the three approaches because of the research, information and analysis necessary for an accurate estimate of value. This method requires thorough knowledge of local and national financial conditions, as well as any developmental trends in the area of the subject property being appraised since errors or inaccurate information can seriously affect the final estimate of value.
Why does value change?
State law requires that all real property be reassessed every two years. The current law requires the reassessment to occur in odd numbered years. Changes in market value as indicated by research, sales ratio studies and analysis of local conditions as well as economic trends both in and outside the construction industry are used in determining your assessment.
If you disagree with the Assessors estimate of value, please consider these two questions:
1. What is the actual market value of my property?
2. How does the value compare to similar properties in the neighborhood?
If you have any questions about the assessment of your property, feel free to come in and discuss it with the Assessor.
You may file a written protest with the Board of Review which is composed of three or five members from various areas of the assessing jurisdiction. The Board operates independently of the Assessor's office, and has the power to confirm or to adjust upward or downward any assessment.
If you are not satisfied with the decision of the Board of Review you may appeal to district court within twenty days after adjournment of said Board, or twenty days after May 31st, whichever is the latest."
Homestead credit
"Any property owner in the State of Iowa who lives in the property can receive a homestead tax credit. To be eligible, a homeowner must occupy the homestead any six months out of the year, but must reside there on July 1. This exemption is a reduction of the taxable value of their property amounting to a maximum $4,850 or the amount which does not allow the taxable value to be less than zero Disabled veterans that acquired property under the provisions of the United States Code, Title38, Chapter 21, Sections 801 and 802 are allowed to claim a homestead credit that would be equal to the entire amount of taxes levied on the homestead property. The exemption is not allowed if the combined income of the veteran and their spouse, if any, exceeds $25,000 in the prior income tax year. Income means taxable income for federal income tax purposes plus income from any political subdivision exempt from federal income tax. See Code of Iowa
Military Exemption
"Any property owner who has been involved in full-time active duty during a war or conflict, has been honorably discharged and lives in Iowa qualifies for a military exemption. The applicable times of either a war or conflict are spelled out in Section 427.3 of the Code of Iowa. Though the wars date back to 1846, the ones generally in use now are for World War I through the Viet Nam conflict. The amount of the exemption in taxable value for the most often used exemptions is $2,778 for WWI and $1,852 for any others after that. It is the responsibility of each person who qualifies for and wishes to receive a military exemption, to make application with the city or county assessor and also have their discharge papers (DD214) recorded in the appropriate county. Application is to be made prior to July 1 of the claim year. National guardsmen and reserves are not eligible for the exemption is their only active duty was for training purposes. On some rare occasions there were guardsmen and reserves that were called into active duty other that training. In these cases the person is eligible for the exemption. See Code of Iowa Chapter 426A
*Navy & Marine Operations in China /Marines landed August 11, 1937 Terminated occupation July 1939 / $1,852.00
*Yangtze Service w/ Navy & Marines in Shanghai or in Yangtze Valley 1926 - 1927 and 1930 - 1932/$1,852.00
*Korean Conflict June 25, 1950 to January 31, 1955/$1,852.00
*Vietnam Conflict (dates changed in 1999)- February 28, 1961 to May 7, 1975/$1,852.00
*Persian Gulf War August 2, 1990 to Present/$1,852.00
*Lebanon/Granada August 24, 19882 to July 31, 1984/$1,852.00
*Panama December 20, 1989 to January 31, 1990/$1,852.00
*Women's Air Corp. during WWII December 7, 1941 to December 31, 1946 $1,852.00
*Anyone who served in the National Guard or Reserves for 20 years after January 28, 1973, and is now retired/discharged, now qualifies for an exemption.$1,852.00
TO GET COPY OF DD214: National Personnel Records Center, GSA
(Military Personnel Records)
9700 Page Blvd.
St. Louis, MO 63132"
Family Farm credit
"This credit is available to all farm operators who own and operate farm land, or farm land owned by a family member such as parents, children, grandparents, grandchildren, brother, sister, aunt, uncle, niece, nephew. Cousins do not qualify.Family Farm One-Time Filing
If a claim for the family farm credit is filed by November 1, 2001, or thereafter, and approved, further filing is not required provided the claimant owns the property on July 1 of subsequent years and the designated person actively engaged in farming the property remains the same.
If the ownership changes, the new owner must re-file for the credit and if the ""designated person"" changes, the owner must re-file for the credit.
The owner must notify the Assessor in writing of a change in the ""designated person"". Failure to do so will result in a penalty.
Contact the Assessor's office for more information on the complexities of this law. See Code of Iowa Chapter 425A"
Sales List
A sales listing is available on the Butler County website through www.iowaassessors.com. Many options are available in choosing sales lists so if you have questions please contact the assessor's office at 319-267-2264.
Auditors
Do I need a fireworks permit to put on a fireworks display?
Butler County does not issue fireworks permits, but there is an Application for Display of Fireworks in Unincorporated Areas of Butler County.
How often are Butler County employees wages published?
Employee wages are published in the minutes of the last Board of Supervisors' meeting of the fiscal year.
How do I get a liquor license to sell alcoholic beverages at our fun days event?
An online application must be completed electronically at the site of the Iowa Alcoholic Beverages Division. The application is then submitted electronically to the local authority (City or County) for approval.
Who do I contact regarding real estate transfers?
Contact the Butler County Auditor's Office at 319-267-2670 or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. with questions regarding real estate transfers in the county.
How do I change my name on my real estate parcel since I have gotten married?
An Affidavit of name change will get your name changed. Getting divorced or getting married may have you wanting to get your current name updated. You may pick up an Affidavit at the Auditor’s office. We will be more than happy to help you fill out the form. Once the form is filled out it will need to be notarized. Then taking the Affidavit to the Recorder’s and having it recorded will get your name changed.
I am looking for a copy of my deed when I bought my house. Who can help me find this?
Stop at the Auditor’s office and tell us the owners of the property, the address of the property and the approximate date the property was purchased. With this information we will be able to get the book and page of the transfer and then we will be able to get the copy of your deed.
Snows and ATVs
When does my registration expire?
They are good for one year - they expire at the end of December. To renew you can bring in either your old registration or your drivers license and the VIN number off the machine that you are renewing.
Elections
How do I contact my State Senator?
Iowa Senate District 29 - Sandy Salmon
How do I contact my State Representative?
Iowa House District 57 - Pat Grassley
Where can I find a list of candidates for the upcoming election?
To find Candidate information for a Butler county Election, click here https://www.butlercoiowa.org/index.php/departments/elections/ballots
When are School Elections held?
Regular City and School Elections across the State of Iowa are held on the first Tuesday after the first Monday in November of odd numbered years.
When are General Elections held?
General Elections in Iowa are held on the first Tuesday after the first Monday each November in even numbered years. The Presidential General Election, held every 4 years, is the only election held on the same date in every state.
Why do we have to choose a party in the Primary Election?
The Primary Election is held for the members of political parties to nominate candidates for the General Election. Primary Elections in Iowa are held in June of even numbered years.
Can I register to vote online?
Click here to register to vote online: https://mymvd.iowadot.gov/Account/Login?ReturnUrl=%2fVoterRegistration
How do I request an absentee ballot for the upcoming election?
You must submit a written request to the Auditor's Office. Such request must include your name, your date of birth, the address at which you reside and are registered to vote, the date or name of the election, and your signature. For more information on absentee voting click https://sos.iowa.gov/elections/electioninfo/absenteeinfo.html You may also call the Butler County Auditor's Office at 319-267-2670 or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. to request that one be mailed to you.
Where do I vote?
Your polling place is listed on your Voter Registration ID card or follow this link to polling site information on the Secretary of State's website:
https://sos.iowa.gov/elections/voterreg/pollingplace/search.aspx
General
Home Care
How do I get a referral for home health?
Referrals can be made for home health in several ways: you can call the referral in yourself and we will take care of contacting your doctor for the order to see you in your home, the doctor can call our office and refer you to home health, the social worker at the hospital where you are a patient can contact us with the request for home health care or your family can refer you to our services.
How much does home health care cost?
If you are eligible for Medicare and meet the rules for home health care services, Medicare may pay for your care. We can also bill Medicaid (Title 19) or private insurance for home health care. You could also agree to pay for our services privately which is based on a sliding scale.
What home health services do you provide?
We have three types of home care services that we can provide: skilled nurses, home care aides and homemakers. Skilled nurses provide nursing care in your home including blood pressure checks, medications management (set up medications boxes or fill insulin syringes), dressing changes, IV infusions, and catheter care. Home Care Aides provide for personal cares including personal cares, hair care, and oral care. Homemakers provide housekeeping only services.
Passports
You can either pick up a passport application from us or down load one from the Internet, then bring that filled out form to a passport acceptance agent ( a recorders office ). You will need to bring along a certified birth certificate, and drivers license and 2 checks.
How do I renew my passport?
You can send this one in yourself, just get a form from the recorders office, fill it out , send in your old passport and 2 2x2 pictures
Public Health
When will the flu shot clinics be held?
We have not determined when our flu shot clinics will be for the Fall of 2009. We will be making that decision sometime in August. Generally, our clinics are the first 2 weeks of October.
How do I get a ride?
We have a limited number of volunteers who have given us their name as a potential contact for transporting people to their doctor appointments. You can contact the public health office to speak with our transportation coordinator.
Where do I obtain information on mold?
You can visit the following web sites to obtain information about mold - http://www.euro.who.int/__data/assets/pdf_file/0017/43325/E92645.pdf or http://www.epa.gov/mold/moldbasics.html
Can you recommend a good contractor?
There is a list available in the Public Health/Environmental Health office that lists the contractors who have worked in Butler County before.
How do I get a free mammogram and pap smear?
We have a program that provides free pap smears, pelvic exams, clinical breast exam, mammogram, cholesterol and glucose checks. To be eligible the women must be age 40 to 64, have no insurance for these services, and meet income guidelines. To apply for the program call Butler County Public Health.
Who can do the inspections?
Only a certified time of transfer inspector can do the inspections. A list is available at www.iowadnr.gov/tot.html.
What are the general requirements of the time of transfer law?
All properties with an onsite wastewater system will be required to have an inspection. Inspections will be good for 2 years. Inspection waivers will be provided on permitted systems less 2 years old and can be provided for properties that will not be occupied and will be demolished.
How do I get information about Lifeline?
Home Medical Alert services (Lifeline) are available from different vendors in the area: Allen Memorial Hospital installs Lifeline and their contact information is 319-235-3590. Philps Lifeline Medical Alert Services are available at 1-800-543-5463.
How do I find a hospice provider?
Cedar Valley Hospice in Waverly at 1-877-485-7081 and Grundy Center at 1-888-878-3868. Hospice of North Iowa in Charles City at 1-800-886-8001 and Hampton at 1-800-810-6225.
Where do I get my child's car seat checked?
We have a car seat safety program that will provide a check of your car seat and that has a limited number of car seats available at a reduced price. Call Butler County Public Health to arrange a check-up of the car seat.
How can I obtain immunizations for my child?
Immunizations are available to children under the age of 18 who do not have health insurance, are on Title 19/Hawki or have health insurance that does not pay for immunizations. Immunization clinics are held the first Wednesday of every month and an appointment can be made by calling the public health office.
When and where are the foot clinics?
Foot clinics are held in Allison the 2nd Thursday, Aplington the 4th Tuesday, Clarksville the 4th Thursday, Dumont the 3rd Thursday, Greene the 3rd Tuesday, Parkersbug the 2nd Tuesday and Shell rock every 3rd month on the 2nd Wednesday. Services available to homebound, elderly and disabled Butler County residents. You should contact your physician for a prescription to have your toenails trimmed. You should soak your feet in warm water with 1 teaspoon of dish soap or 2 tablespoons of vinegar 20 minutes prior to your appointment. The cost is $20 for a clinic visit and $25 for a home visit.
Does Butler County Public Health do paternity tests?
Butler County Public Health does not provide paternity testing.
Who can I contact regarding sexually transmitted diseases?
Testing for sexually transmitted diseases is available at Black Hawk County Health Department. Their contact information is 319-291-2413.
Where can I get information regarding immunizations need to travel to an international country?
You can visit the Centers for Disease Control and Prevention website to obtain information about what vaccinations you will need based on what country you are visiting. There is also a list of travel medicine providers in our area where the vaccinations may be available. The website is https://wwwnc.cdc.gov/travel/ Butler County Public Health DOES NOT provide vaccinations for travelers.
Do I need a sewer or well permit?
You need to have the site evaluated by the county environmental health specialist to determine the best location for the septic system or well. This evaluation would preferably be with your contractor. Septic permit fees are $100 and well permit fees are $125, both payable to Butler County Public Health.
When will I be required to have my septic system inspected for transfer of title?
Time of Transfer inspections are required for all transfers after July 1, 2009.
What is cost of the inspection?
The inspection fee for the Butler County Environmental Health Specialist will $250 for the visual inspection and inspection report. The property owner will be responsible for the cost of any tank pumping or backhoe work that may be necessary to determine that the system is working properly and not draining to a ditch, field tile or dry well.
What does it cost to record a document?
We have just seen a price increase : to record a mortgage it is $9.00 for the first page and 5 dollars for each additional page.
What happens after the inspection is completed?
An older permitted system that is determined to be in good condition will not be required to be updated to current Iowa Code. A report will be turned into the Butler County Recorder. A system that is determined to be illegal will be required to be brought up to Iowa Code by either the seller or buyer by a time determined by the Buter County Board of Health. Documentation must be signed, notarized and turned into the Butler County Recorder before a transfer of title can take place.
What happens during the inspection?
The septic tank will be pumped and inspected for size and condition unless documentation can be provided that this has been done by a certified tank pumper in the last 3 years. The distribution box will be opened and inspected and the seepage bed will be inspected by probing or digging.
What vaccinations are needed for my child to start school?
The immunizations that your child will need for entry into kindergarten can be found at https://idph.iowa.gov/immtb/immunization/laws
How do I obtain home delivered meals?
A list of home delivered meal providers is available at the public health office. Call 319-267-2934 to speak with our elderly waiver case manager.
I need to arrange home delivered meals for my parent or myself? How do I go about getting meals delivered to my home?
A list of home delivered meal providers is available at the public health office. Call 319-267-2934 to speak with our elderly waiver case manager.
How do I get help buying home medical equipment or a modification to my home?
Our elderly waiver case manager can help Butler County residents to get home medical or home modification equipment. Call the public health office to speak with our case manager.
My elderly mother needs help getting into her home and a shower chair. How do I obtain information about having a ramp installed and buying a shower chair?
Our elderly waiver case manager can help Butler County residents to get home medical or home modification equipment. Call the public health office to speak with our case manager.
I am new to the area and am expecting a baby. I am unemployed and don’t have health insurance. Is there a program available for pregnant women?
Butler County Public Health has a program call Homes with Health Children that offers home visits to pregnant women and children up to age 5 who need assistance. You can obtain more information by calling the public health office and speaking with the nurse.
Is there a place in Butler County to have my blood pressure checked?
You can stop in at the public health office in the basement of the Butler County Courthouse and one of our staff will check your blood pressure. We also have a blood pressure clinic once per month in Greene and once per month in Aplington. Call the public health office to find out when the next clinic is scheduled.
My doctor says to have my blood pressure checked once per week. Where can I have this done?
You can stop in at the public health office in the basement of the Butler County Courthouse and one of our staff will check your blood pressure. We also have a blood pressure clinic once per month in Greene and once per month in Aplington. Call the public health office to find out when the next clinic is scheduled.
Do you offer services for women who are pregnant?
Butler County Public Health has a program call Homes with Health Children that offers home visits to pregnant women and children up to age 5 who need assistance. You can obtain more information by calling the public health office and speaking with the nurse.
Recorders
Secondary Roads
Who do I contact about cleaning my ditch?
In general, county road ditches are designed to drain the roadbed and any water that naturally flows toward them. Butler County will not clean a ditch with a septic tank outlet. When field tile outlets become plugged or ditches silt in, contact the Engineer's Office and the road foreman will take a look and schedule cleaning if he deems it necessary. The county will not lower road ditch elevations to provide better tile outlets. Ditches will not be lowered to get water to drain contrary to it's natural path. Natural flow is determined by looking at the way water would flow prior to establishment of the road system.
How do I get a driveway permit?
Butler County has a driveway policy and associated application process where a representative of the Engineer's Office reviews the proposed location to ensure compliance with the policy.
How can I get dust control applied?
Butler County has a dust control permit application available at the Engineer's Office. The application specifies a deadline, allowable dust control chemicals and general information about the process. A list of venders is available by contacting the Engineer's Office. The county may pay for dust control, if you are on a construction detour route, but does not pay for general dust control.
When will the county blade my road?
We typically blade roads every 2-3 weeks depending on the amount of traffic and weather conditions. We need to be sure that we have moisture so that we can adequately "mix" the road rock. During drier times of the year we don't blade as often, because it is often wasted effort.
When are you going to fix the frost boils?
The best approach to fixing frost boils is to allow them the opportunity to heal on their own. If we level them, or cut the tops, we cause more harm than good as this acts to draw too much moisture to the road surface.
What is a level B road?
A Level B road is a road that has been designated by the Board of Supervisors to receive a minimum amount of maintenance. These roadways were so classified in an effort to direct maintenance effort to roads where cost effective maintenance can be accomplished. These roads are generally passable for local traffic but do not regularly receive balding, leveling, repairs or rock. Level B roads have been so designated in an effort to reduce the overall maintenance costs for our Secondary Road system.
Who maintains my road?
Butler County has agreements with all neighboring counties to determine maintenance and construction responsibilities. Major construction on the county lines is split between the 2 counties. Typical maintenance is broken into equitable areas of responsibility. Whichever county is in charge of maintenance for a stretch of road is responsible for the entire Right of Way, regardless of which county you live in. For specific questions contact the Engineer's Office.
When will you plow my road?
Our normal hours for snow removal operations are from 6 am till 6pm. After a snow event, our first priority is to open the paved roads. This is done primarily with trucks. On some occasions, we will use motor graders as well. Our policy for unpaved roads is to open them up for one way traffic as soon as possible after the storm quits. We strive to get as many roads open on the first day after a storm as possible, but it is likely that we will not get to all the roads on the same day that the storm quits. Every effort will be made to get the roads open as soon as possible after a storm. Butler County will respond 24 hours a day to bonfire emergencies, such as someone requiring medical attention, fire department, or power outages. During normal business hours, call the Engineer's Office. For after hours emergencies, call the Butler County Sheriff.
How do I report a problem with a road, bridge, culvert or sign?
For non-emergency type road problems, please contact the Engineer's Office during normal business hours. For emergencies, contact the Butler County Sheriff's Office, and they will get a hold of the road foreman on duty.
When are you going to sand the blacktops?
Butler County does not pre-wet, or apply ice treatment chemicals to roads prior to a snow or ice storm to prevent ice buildup. We may apply sand or a sand/salt mix to bridge decks ahead of a storm if they become slick. A sand/salt mixture may be applied during snow removal operations to assist in clearing the roadways. Additional materials are placed at high risk locations such as intersections, hills and curves.
Who pays for a tile crossing?
If you can not get an effective outlet and need to tile under a roadway, the county will participate in the cost of the tile crossing.
Who do I contact about a moving permit? When do I need a moving permit? How much does a moving permit cost?
To apply for a moving permit of any kind you need to contact the Butler County Engineer's Office. Any time you move any structure or equipment that is oversize or overweight, you must have a moving permit. A single trip is $10 and an Annual permit is $25.
Zoning
How much does a Building Permit cost?
Zoning Certificates cost $30.00 Permits for building are required if the parcel is 35 acres or less in size.
How much land do I need to build a new house?
1.5 Acres (exclusive of road right-of-way) is required if a new house is to be placed on a parcel. The 1.5 acres must have 75% of soils with a CSR of 70 or below. We have books with the CSR in the office. If the area you are wanting to build on is in the flood zone a permit must be obtained from the Iowa DNR and Butler County.
How close to the road can I build?
Building setback lines: 50' from right-of-way line (front of property; 50' from rear property line; 25' from each side property line. Accessory building placed in the rear yard may reduce the minimum side and rear yard requirement to 4'.
Is there a certain size requirement on a new house?
The minimum length or width of the main body of a dwelling shall not be less than 24'.
Is there a certain size my parcel has to be to build on?
Minimum lot width in "A1" or "A2" district is 150'.
Can I move a mobile home in?
Mobile homes are allowed only if: in a mobile home park; by special permit.
If I want to sell the farmstead from a farm is there a certain size requirement?
1.5 Acres (exclusive of road right-of-way) is required if a farmstead is severed from the farm.
Can I get my land rezoned for a business?
Zoning Petitions cost $150.00 and will be heard by the Planning & Zoning Commission, who will make a recommendation to the Board of Supervisors. The Board of Supervisors will decide if the land will be rezoned or not.
Can I run a business out of my home or garage?
Home Occupation Permits cost $50 and the yearly renewal fee is $25.00 These need to be approved by the Planning & Zoning Commission.
Where do I find out if I'm in a flood zone or not?
If you are in the rural area we have the flood zone maps in our office. If you live within city limits contact your city hall.
If we buy an existing acreage with an old house, can we tear down the old house and build a new home
As long as the house was existing before 1978, you may purchase acreage (minimum of 1.5 acres exclusive or road right of way) and build a new house.
Boats and Jet Skis
When does my registration expire?
These are due every 3 years , with them expiring at the end of April 2019.
Supervisors
When are the Butler county Board of Supervisors meetings held?
Butler County Board of Supervisors regular meetings are held on Tuesdays at 9:00 a.m.
What boards do the Board of Supervisors serve on?
"A list of the boards on which the Butler County Supervisors serve is published annually, in January each year. The minutes are posted on our website at https://www.butlercoiowa.org/departments/supervisors/minutes"
Treasurer
What paperwork is needed to transfer a vehicle?
At the very least, you will need the seller’s ownership document (certificate of title), properly filled out and signed by the seller and the buyer; and a completed Application for Title form which should be signed by all buyers. And as always, a Bill of Sale is strongly encouraged and may be asked for on any transfer at our counter. These documents need to be submitted within 30 days of purchase to avoid penalties.
What fees are charged when transferring a vehicle?
A one-time tax of 5% (Fee for Registration) is charged, along with a title transfer fee of $25, a $10 lien fee if necessary, and license fees which vary based on the year, weight and list price of the vehicle.
Can a transfer be done without visiting your office?
Yes. All forms can be found on the DOT website at www.iowadot.gov and submitted by mail; and by calling our office before mailing we can calculate the fees that will be necessary to complete the transfer. When calling our office, we ask that you have the title and your driver license with you, and that you are able to also give us the purchase price of the vehicle and the date of sale. We will input all the information, calculate the fees and tell you specifically what forms and documents are needed.
The title has OR in between the owner’s names….do both owners have to sign?
If the Iowa title has ‘or’ between the names, then only one owner is required to sign. If the title has ‘and’ between the names then BOTH owners are required to sign.
I have lost my title. How do I get a new one?
All owners of the vehicle will need to sign a completed Application for Replacement Title form (which can be printed from the DOT website) and submit along with the required $25 fee. Once the application is received by our office there is a five day waiting period; after the five days a new title is processed and will be mailed to you. If you need an application form and can’t make it into our office we would be happy to mail one out to you, but keep in mind that the five day waiting period starts when we receive the signed and completed form in our office.
What do I need to junk out my vehicle?
For our office to junk your vehicle, your signed title needs to be submitted along with an Application for Junking, which is to be signed also by the applicant/owner(s) of the vehicle (and as stated before, that form can be found on the DOT website). A Junking Certificate will be issued at the counter and this document is what the demolisher will require when you haul it to the junkyard.
I’m thinking about buying a different vehicle, can you tell me what the annual license fee will be for that certain make and model?
A new feature on the DOT website now allows you to access a listing of annual license fees. On the home page, look for the link that says Registration Fee Calculators and follow the instructions by entering either the vin #, title #, or by entering just the year, make and model that you’re searching for.
My spouse passed away and their name is on our title(s). Is there anything that needs to be done with these titles?
Yes. Iowa law requires that the deceased’s name be removed from your titles, but there is no fee charged for this procedure. This can be completed by submitting the title and a copy of their Death Certificate to our office. The surviving spouse will be asked for their signature on the title and on an application form.
I purchased a vehicle from the estate of a deceased individual, how is this transfer handled?
If the title had a second owners name on it, the two names are connected by the word OR and they haven’t yet removed the deceased person’s name, the second owner has the authority to sell the vehicle with their signature alone; and besides a Bill of Sale, they don’t need to provide you with any other documents to sell this vehicle. If the title only has the deceased’s name on it, additional steps are required to sell this vehicle. If the estate is being probated and Executors have been appointed, then the Executor(s) will all need to sign the deceased person’s name on the title and supply the buyer with a copy of their Letter of Appointment papers along with the title. If the estate isn’t being probated, the surviving next of kin will need to take ownership of the vehicle before selling to someone outside the family. This can be done by submitting the title and a copy of the Death Certificate to our office and signing a Death Testate form (if there was a will) or a Death Intestate form (if there was no will). This form basically says that the applicant is entitled to possession of the vehicle and will hold the Treasurer’s office harmless if someone else comes forward to claim rightful ownership.
I have sold my vehicle, what do I do with my license plates?
If you aren’t getting a replacement vehicle within 30 days, or if you aren’t transferring to a child or parent (where they are able to use the same plates), then you are required to return the plates to our office for removal from your records. We will request from you the date of sale to calculate whether you are eligible for a refund, which will be then be filed at the counter. Unfortunately, we can’t issue refund money at the counter; but your check will be mailed from the DOT in 4-6 weeks.
Am I required to get new plates when I move from one county to another in Iowa?
New plates are not required when you move from one county to another. If you would like new plates you are required to turn in your plates and pay a $5.00 fee for each new set.
What do I need in order to license my out of state vehicle in Iowa?
You will need your out of state title, your current out of state registration, Driver License or ID.
How early can I renew my plates?
You can renew your plates the Month before, the Month of and the Month after.
How do I put a vehicle into storage?
If the registration is current you must bring or mail the plates into our office before it becomes delinquent.
What qualifies as a Special Truck?
A “special truck” means a motor truck or truck tractor not used for hire with a gross weight registration of 6 through 32 ton used by a person engaged in farming to transport commodities produced only by the owner, or to transport commodities purchased by the owner for use in owners own farming operation or occasional use for charitable purposes. A special truck may be registered in the name of an individual, joint ownership, or any business or corporate name, providing the truck is used in the manner provided by law
Special truck also means a motor truck or truck tractor not used for hire with a gross weight registration of six through thirty-two ton used by a person engaged in farming who assists another person engaged in farming through an exchange of services.
A special truck does not include a truck tractor operated more than 15,000 miles annually. For truck tractors registered as special trucks for 6 through 27 ton, the owner is required to give the county treasurer a self-certification that the vehicle is not operated more than 15,000 miles a year. With this self-certification, the county treasurer shall check the appropriate document type in the VRT system. For truck tractors registered as special trucks with tonnage of 28 through 32 ton, the federal heavy vehicle use tax exemption will be accepted as evidence that the vehicle is not operated more than 15,000 miles a year. Trucks registered as special trucks are not required to be registered for combined gross weight, but truck tractors registered as special trucks are required to be registered for combined gross weight of the combination of vehicles
What qualifies as a Business Trade Truck?
A business trade truck means a model year 2010 or newer motor truck with an unladen weight of ten thousand pounds or less which meets any one of the three of the following criteria: Is owned by a corporation, limited liability company or partnership. Is owned by a person who files a schedule C or schedule F form with the federal internal revenue service and which is eligible for depreciation under {167 of the Internal Revenue Code. Is a leased motor truck and the lessee is: A corporation, limited liability company or partnership and the truck is used primarily for purposes of the business operations of the corporation, limited liability company or partnership OR a person who files a schedule C or schedule F form with the federal internal revenue service and the truck is used primarily for purposes of the person’s own business or farming operation.
How do I know how much Tonnage I will need?
You will need enough tonnage on your truck to cover the truck, trailer and load.
How many days do I have to renew my Drivers License?
30 days before your expiration date and 60 days after.
Where can I obtain a copy of my Driving Record?
You can go to www.iowadot.gov you can also sign up for electronic renewal reminders, pay your civil penalty, and change your mailing address.
What will I need to take the Iowa Drivers Test for my instruction permit?
You will need a Certified Copy of your Birth Certificate, Social Security Card and a parent/legal guardian. There is a practice test online at www.iowadot.gov.
How do I get Veteran marked on my license?
To be authorized to get the veteran designation placed on your DL or ID card, you must first present a copy of your DD 214 or applicable discharge document to your county Veterans Affairs office. That office will confirm your veteran status and complete the required Iowa DOT application form. Take the completed from with you to the DL issuance location. The veteran designation will be added to your DL or ID card when it is issued. If you are applying for a new license or ID or are renewing a previous one, all the usual fees apply. If you are requesting a duplicate or adding the veteran’s designation to your current DL or ID, there will be a fee of $10.00.
How long to I have to notify the DOT of an address change?
The DOT requires that you notify them of your new mailing address within 30 days. To change the address on your license you must appear at a driver license issuance station. The fee is $10.00.
What do I need to get a handicap placard?
Provide a medical statement from a physician, chiropractor, physician's assistant or nurse practitioner on their letterhead stationery, stating the applicant is a person with a disability and that the disability is either temporary or permanent.
What is the Medical Certification requirements as part of the commercial driver’s license (CDL)?
Starting Jan. 30, 2012,the Iowa Department of Transportation (DOT) will implement new federal regulations requiring all CDL holders and applicants to certify the type of driving they do, and require interstate CDL holders that carry a Medical Examiner’s Certificate to give the Iowa DOT a copy of their Medical Examiner’s Certificate.These new regulations DO NOT change who has to obtain a CDL and DO NOT change who has to obtain a Medical Examiner’s Certificate. They only require two things: All CDL holders and all CDL applicants must self-certify the type of driving they are engaged in. Determine what category to self-certify in. Drivers that certify to "nonexcepted interstate" driving must give the Iowa DOT a copy of their Medical Examiner’s Certificate, and must keep that Medical Examiner’s Certificate current. You may appear at any driver license station to self certify or go www.iowadot.gov.
Property Taxes
When can property taxes be paid?
They can be paid in two installments. The first half payment is due by September 30th. And then second half is due by March 31st of the following year.
Do you accept the postmark as date paid?
Yes as long as the postmark is Sept. 30th or March 31st there is no penalty. Mailing on these dates does NOT guarantee a September or March postmark.
Can I have my property taxes taken directly from my bank account?
Yes, arrangements can be made to have ANNUAL or SEMI-ANNUAL property tax payments automatically deducted from your checking or savings account. For more information please contact our office at (319)267-2703.
When are delinquent taxed published in the newspaper?
They are published in June and subject to the annual tax sale on the 3rd Monday in June.
Is there any property tax relief I can apply for?
If you are over the age of 65 or Disabled you may fill out a Claim for Iowa Disabled and Senior Citizen Property Tax and Mobile Home Tax Credit form. This must be filed with our office by June 1st of every year.
You can obtain additional property tax information or pay your taxes at www.iowatreasurers.org